NOTICE OF ANNUAL GENERAL MEETING
Notice is hereby given that the annual general meeting of the above strata company will be held at the office of Exclusive Strata Management, Suite 15, 443 Albany Highway, Victoria Park
on Tuesday, 24 November 2015, commencing at 5:30PM.
Registration from 5PM
This notice Is Issued pursuant to the by-laws of the strata company, on 4 November 2015 being not less than 14 days prior to the holding of the meeting.
The attention of proprietors is drawn to the following documents enclosed with this combined notice and agenda for this meeting:
- 1. Statement of accounts for period 1/10/2014 to 30/09/2015
- 2. Copy of certificate of currency, important insurance information and strata company manager's disclosure statement
- 3. Proposed strata company by-laws
- 4. Budget of estimated expenditure from the administrative fund and provision for reserve fund for period 1/10/2015 to 30/09/2016
- 5. Forms of specific and enduring proxy
- 6. Information in respect to nomination and election of members of the council
PRELIMINARY MATTERS
Registration of proprietors and proxy holders
Verification of valid proxies received
Verification of those eligible to vote and personally present
Record those present by invitation
Record any apologies received
Confirmation by the strata company manager of an enabling quorum being present, that the meeting Is properly constituted and may proceed to the conduct of business.
(Or that it is adjourned one week hence)
Meeting Agenda
- 1. Appointment of chairman for the meeting
-Only required If the chairman of the council is unavailable or unwilling to act.
- 2. Confirmation of previous minutes
-Minutes of the last general meeting have previously been distributed to proprietors.
Motion under notice -
(a) That the previously circulated minutes of the general meeting held on 20 November 2014 be confirmed as a true record of those proceedings.
(b) Consideration of any matters arising from the minutes not otherwise provided for by this agenda.
- 3. Consideration of statement of accounts
-A copy of which is attached to this notice.
(Questions of a financial nature should be notified to the strata company not later than 3 business days prior to the meeting.)
Motion under notice -
That the statement of accounts for the period 1/10/2014 to 30/09/2015, showing an amount of $20,001.31 net owners' funds, be adopted as presented.
- 4. Constitution of the council
Motion under notice -
4.1 That the council of the strata company consist of 3 proprietors.
4.2 Chairman to call for nominations of candidates for election to the council;
And, If required will,
4.3 Conduct a ballot to elect members of the council.
- 5. Changes to Schedule 1 by-laws
Motion under notice -
That by resolution without dissent the by-laws in Schedule 1 to the Strata Titles Act, 1985, as they apply to the strata company are added to as follows:
New Schedule 1 by-law 8(2)(d)
8(2)(d) The Council may, by agreement of an absolute majority of its members, conduct a meeting of the Council by telephone, audio-visual or other agreed electronic means or any combination of these by which continuous communication is maintained between such of its members as constitutes a quorum under the bylaws.
Motion under notice -
That by resolution without dissent the by-laws in Schedule 1 to the Strata Titles Act, 19851 as they apply to the strata company are added to as follows:
New Schedule 1 By-law 18
18. Fire Prevention Equipment
18.1 The Proprietor of each lot shall at the Proprietor's expense;
a) ensure smoke alarms are installed within the lot and maintained in good working order including ensuring back-up batteries are regularly replaced and remain charged at all times.
b) ensure smoke alarms installed within the lot are compliant with "Building Regulations" as published by the Department of Commerce.
- 6. Insurance
-A copy of certificate of currency, important insurance information and strata company manager's disclosure statement is attached to this notice.
Motion under notice -
That the council be directed to renew the current insurance policy prior to its expiry date in such sums as are suggested by the insurer or as are recommended by qualified professional advisors.
- 7. Consideration of budget of estimated expenditure from the administrative fund
-A copy of which is attached to this notice.
Motion under notice -
That the budget of estimated expenditure from the administrative fund GST inclusive for the period 1/10/2015 to 30/09/20161 amounting to $111,889.80 be adopted.
- 8. Determination of the levy of contributions for the period 1/01/2016 to 31/12/2016
Motion under notice -
That the levy of contributions on proprietors for the administrative fund be payable in advance, inclusive of GST, by installments due and payable in the amounts and on the dates as shown below:
- $154.00 per unit entitlement 1st January 2016,
- $154.00 per unit entitlement 1st April 2016,
- $154.00 per unit entitlement 1st July 2016,
- $154.00 per unit entitlement 1st October 2016,
- to raise a total of $114,576.00 in the financial year,
and,
that the levy of contributions on proprietors for the reserve fund be payable in advance, inclusive of GST, by instalments due and payable In the amounts and on the dates as shown below:
- $10.00 per unit entitlement 1st January 2016,
- $10.00 per unit entitlement 1st April 2016,
- $10.00 per unit entitlement 1st July 2016,
- $10.00 per unit entitlement 1st October 2016,
- to raise a total of $7,440.00 in the financial year.
- 9. General Matters with notice for discussion
Modifications to Common Property:
Owners are reminded that ANY modifications to common property must be approved in writing by the Strata Council, this includes any modifications to the plumbing ducts or hot water systems. Owners are also reminded that if approvals have been granted for modifications in the past, any replacement or upgrades of modified items must be re-approved.
Note that common property Includes: external walls/windows/doors, the entire balcony area, walkways and the entire plumbing duct. /modifications
Electric Hot Water Systems:
Due to the limitations in the electrical supply to the building electrical hot water systems are not permitted to be installed, If electrical systems have been approved by the strata company in the past, they may not be replaced and must be converted to gas. The strata company has Investigated the option of upgrading the power supply to the complex and all units and found this to be extremely expensive and cost prohibitive.
Email Correspondence:
The Strata Company is now using email to send out updates and meeting notices, if you would like to join the mailing list please go to the following web address and enter your details: /update.
ATCO Gas works:
ATCO GAS AUSTRALIA has informed the strata company that they will be replacing the underground gas supply piping at the complex during the coming weeks. This work is scheduled to start around the 19th of November and should complete in early December. /viewtopic.php?t=511
- 10. Matters without notice for discussion and referral to the council
Note: Such matters may only be raised at the discretion of the chair and with leave of the meeting.
- 11. Close of meeting