First Council Meeting of the Financial Year
Date: Week of 2nd February
Time: 17:30 (5:30pm)
Location: TBA
Council Members:
- Saxon M
- Sean S
- Renee S
- Benita N
- Loiza W
- Emily B
- Appointment of office bearers
- Chairperson
- Secretary
- Treasurer
- Confirmation of council member details
- Names, unit numbers, and contact details
- Preferred communication method (email)
- Register of interests
- Declaration of any conflicts of interest (if applicable)
- Code of conduct reminder
- Confidentiality
- Acting in the best interests of the scheme
- Secretary spending authority
- Spending cap without prior council approval
- Secretary to notify council by email with expenditure details
- Delegations to strata manager
- Authority for routine and urgent matters
- Contractor engagement within approved limits
- Meeting frequency, format & online voting
- Frequency of council meetings
- In-person / online / hybrid format
- Use of existing online voting system for decisions between meetings
- Insurance overview
- Policy and excesses
- Claims process
- Relevance to current issues
- Maintenance and capital works plan
- Existing plan
- Updates required this financial year
- Budget awareness
- AGM-approved budget
- Known pressure points
- Unit 12 – Water ingress from Unit 30
- Plumber to re-inspect Unit 30
- Unit 20 – Water ingress from Unit 38
- Organise plumber to attend both units
- U07 – Airconditioning Request
- Owner has acknowledged the conditions and installation has been approved
- Tree pruning and vine removal
- Front clothesline area
- Replace vines with viburnum hedging
- Pool power issues
- Electrical reliability
- Interaction with future works
- Security camera upgrades
- Pedestrian gate cameras
- Front private car park
- Rear private car park
- Pool area
- Retaining wall damage – pool area
- Damage from Florence Street development
- Evidence and next steps
- Old well closure
- Safety
- Compliance
- Gardening contractor performance
- Review current contractor
- Scope and performance concerns
- Communication with residents
- Reporting issues
- Visibility of contact details
- Complex cleaning
- Identify cleaning contractor
- Cleaning frequency and scope
- Unit 47 – cleaning issues and insurance implications
- Signage near letterboxes
- Mail and pamphlet dumping
- No junk mail signage
- Update / replace existing signage
- Review condition and relevance
- Replace outdated or unclear signage
- QR code signage on entry gates
- Quick access to strata information
- Paving – front clothesline area
- Scope
- Feasibility
- Cost
- Underground cabling
- EV charging
- Pool power upgrades
- Electric vehicle (EV) charging
- Future demand
- High-level options
- Planting along the north fence
- Privacy
- Appearance
- Handrails – Units 7 and 31
- Status
- Quotes
- Boulder removal from garden areas
- Scope
- Cost