NOTICE OF ANNUAL GENERAL MEETING
Notice is hereby given that the annual general meeting of the above strata company will be held at the office of Exclusive Strata Management, Suite 15, 443 Albany Highway, Victoria Park on Tuesday, 31 October 2017, commencing at 5:30PM.
Registration from 5:15PM
This notice is issued pursuant to the by-laws of the strata company, on 6 October 2017 being not
less than 14 days prior to the holding of the meeting.
The attention of proprietors is drawn to the following documents enclosed with this combined
notice and agenda for this meeting:
- 1. Statement of accounts for period 1/10/2016 to 30/09/2017
- 2. Council Report
- 3. Copy of certificate of currency, important insurance information and strata company manager’s disclosure statement
- 4. Copy of ESM Arrears and Debt Recovery Procedure
- 5. Budget of estimated expenditure from the administrative fund and provision for reserve fund for period 1/10/2017 to 30/09/2018
- 6. Forms of specific and enduring proxy
- 7. Information in respect to nomination and election of members of the council
- 8. Transperth journey planner
PRELIMINARY MATTERS
- Registration of proprietors and proxy holders
- Verification of valid proxies received
- Verification of those eligible to vote and personally present
- Record those present by invitation
- Record any apologies received
- Confirmation by the strata company manager of an enabling quorum being present, that the meeting is properly constituted and may proceed to the conduct of business. (Or that it is adjourned one week hence)
Meeting Agenda
1. Appointment of chairman for the meeting
- Only required If the chairman of the council is unavailable or unwilling to act.
2. Confirmation of previous minutes
- Minutes of the last general meeting have previously been distributed to proprietors.
Motion under notice -
(a) That the previously circulated minutes of the general meeting held on 25 October 2016 be confirmed as a true record of those proceedings.
(b) Consideration of any matters arising from the minutes not otherwise provided for by this agenda.
3. Consideration of statement of accounts
- A copy of which is attached to this notice.
(Questions of a financial nature should be notified to the strata company not later than 3 business days prior to the meeting.)
Motion under notice -
That the statement of accounts for the period 1/10/2016 to 30/09/2017, showing an amount of $48,457.83 net owners’ funds, be adopted as presented.
4. Constitution of the council
- Motion under notice -
4.1 That the council of the strata company consist of 4 proprietors.
4.2 Chairman to call for nominations of candidates for election to the council;
And, If required will,
4.3 Conduct a ballot to elect members of the council.
5. Annual report of the council
- Motion under notice -
That the annual report of the council be discussed at the meeting.
6. Insurance
- A copy of certificate of currency, important insurance information and strata company manager’s disclosure statement are attached to this notice.
Motion under notice -
That the council be directed to renew the current insurance policy prior to its expiry date in such sums as are suggested by the insurer or as are recommended by qualified professional advisors.
7. Items of business notified by council
- Modifications to Common Property
Owners are reminded that ANY modifications to common property must be approved in writing by the Strata Council, this includes any modifications to the plumbing ducts or hot water systems. Owners are also reminded that if approvals have been granted for modifications in the past, any replacement or upgrades of modified items must be re-approved. Note that common property includes: external walls/windows/doors, the entire balcony area, walkways and the entire plumbing duct.
- Electric Hot Water Systems
Due to limitations in the electrical supply to the building electrical hot water systems are not permitted to be installed, if electrical systems have been approved by the strata company in the past, they may not be replaced and must be converted to gas. The strata company has investigated the option of upgrading the power supply to the complex and all units and found this to be extremely expensive and cost prohibitive.
8. Arrears and Debt Collection Recovery Procedure
- A copy of the ESM Arrears and Debt Recovery Procedure is attached to this notice.
8.1 Motion under notice -
That the strata company accept the Debt Recovery Procedure as detailed in the attached document.
- 8.2 Motion under notice -
That all costs associated with debt recovery from a proprietor (including Exclusive Strata Management’s internal recovery costs) will be payable by the relevant proprietor. The strata company acknowledges its liability to pay the costs incurred by such debt recovery in the first instance, however the debt will remain with the lot until the strata company is reimbursed.
9. Consideration of budget of estimated expenditure from the administrative fund
- A copy of which is attached to this notice.
Motion under notice -
That the budget of estimated expenditure from the administrative fund GST inclusive for
the period 1/10/2017 to 30/09/2018, amounting to $133,400.00 be adopted.
10. Determination of the levy of contributions for the period 1/01/2018 to 31/12/2018
- Motion under notice -
That the levy of contributions on proprietors for the administrative fund be payable in advance, inclusive of GST, by installments due and payable in the amounts and on the dates as shown below:
- $155.00 per unit entitlement 1st October
- $150.00 per unit entitlement 1st January
- $150.00 per unit entitlement 1st April
- $150.00 per unit entitlement 1st July
- to raise a total of $115,320.00 for the financial year.
and
- $150.00 per unit entitlement 1st October 2018 (approved for next financial year)
And, that the levy of contributions on proprietors for the reserve fund be payable in advance, inclusive of GST, by installments due and payable in the amounts and on the dates as shown below:
- $20.00 per unit entitlement 1st October
- $20.00 per unit entitlement 1st January
- $20.00 per unit entitlement 1st April
- $20.00 per unit entitlement 1st July
- to raise a total of $14,880.00 for the financial year.
and
- $20.00 per unit entitlement 1st October 2018 (approved for next financial year)
11. Matters without notice for discussion and referral to the council
- Note: Such matters may only be raised at the discretion of the chair and with leave of the meeting.
12. Close of meeting