THE MEWS - PRIVATE APARTMENTS

147 Charles Street West Perth
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PostPosted: Tue Nov 25, 2014 11:02 am 
Site Admin

Joined: Tue Jan 06, 2009 5:53 pm
Posts: 2701
Date: 26/11/2014
Time: 6:00pm
Location: TBA

Agenda Items:
  • Appointment of positions of office.
  • Approval for Secretary to spend.
  • Application to SAT regarding AGM by-law.
  • Letterbox replacement update.
  • Bolard installation (visitor car park.)
  • Shade sail for pool area.
  • ATCO gas works.
  • Security/Surveillance.
  • New reticulation controller.


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PostPosted: Wed Nov 26, 2014 6:37 pm 
Site Admin

Joined: Tue Jan 06, 2009 5:53 pm
Posts: 2701
The Mews Council of Owners
147 Charles Street
West Perth

Minutes of meeting held on November 26th 2014 commencing at 17:00
(at “The Mews” 147 Charles Street West Perth)

Record of Attendance:
Mr S. Mailey
Ms S. Saunders
Ms J. Millington

Proxies:
None

Apologies for Absence:
Ms J. Armstrong

Quorum:
A Quorum was Present with 75% of council members in attendance.

Acceptance of previous minutes:
The minutes of the previous meeting held on October 8th 2014 were unanimously approved as distributed.

General Business:

Resignation of S. Tanascev
- Sean advised the meeting that Sheki had sent an email informing of his resignation from council.

Appointment of positions of office.
- The following council members were nominated for positions of office.
- - Chairperson : J. Millington (unanimously Supported)
- - Secretary : S. Mailey (unanimously Supported)
- - Treasurer : S. Saunders (unanimously Supported)

Secretary to approve limited expenditure without council approval.
- S. Mailey explained to the council the need for the secretary to be able to approve small maintenance items (up to the value of $600) similar to the way a caretaker would operate.
- Discussion took place and it was unanimously agreed that;
- - The secretary be granted the power to spend up to $600 without council approval on the condition that the secretary inform all council members of such spending via email.

Application to SAT regarding AGM by-law for attending meetings via phone/teleconference (as discussed at AGM).
- Discussion took place and it was unanimously agreed that;
- - a quote be obtained for legal advice.
- - a quote be obtained for a legal firm to prepare a SAT application.

Letterbox replacement update.
- S. Mailey : The letterboxes have been installed, we are now awaiting the concreting and fence modifications. These were scheduled for this week but were postponed until next week (1st Dec.)

Bollard installation (visitor car park.)
- S. Mailey : The cost of installing a single bollard is $150-$200 per bollard. Discussion deferred to a future council meeting.

Shade sail for pool area.
- Discussion took place and it was unanimously agreed;
- - to proceed with work as quoted by Extreme Shades.
- - that the colour of the posts would be classic cream to match the fencing
- - that the colour of the sail be either cream or green depending on further information (UV resistance and fading)

ATCO gas works.
- Approval has been given by owners at AGM to proceed.
- - S. Mailey to contact ATCO and confirm dates.
- - S. Mailey to relay information back to council.

Security/Surveillance.
- Discussion took place and it was unanimously agreed that;
- - a quote be obtained to install an initial system of 3 cameras and one recorder.

New reticulation controller.
- S. Mailey spoke about the cost savings involved with a new generation reticulation controller that is weather aware and varies watering times depending on how hot the weather is.
- Discussion took place and it was unanimously agreed that;
- - an amount of no more than $500 be spent to perform a trial.
- - results will be discussed at a future meeting.

Lighting Issues.
- Discussion took place and it was unanimously agreed that;
- - a contractor be organised to perform the following work;
- - - on level 2 of the rear building;
- - - - inspect lighting for faults.
- - - - remove all ballasts from all light fittings (no longer required with LED tubes).
- - - replace 6 broken tube lights.

Closure:
There being no further business the meeting closed at 19:00.


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