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Attachment:
20151222_AGM2015_Minutes.pdf [178.38 KiB]
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Attachment:
20151222_AGM2015_Budget.pdf [15.21 KiB]
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MINUTES OF ANNUAL GENERAL MEETING
Held at the office of Exclusive Strata Management, Suite 15, 443 Albany Highway, Victoria Park on Tuesday, 24 November 2015 at 5:30pm.
- 1. Appointment of chairman for the meeting
On a motion moved by Saxon M it was resolved that Jasmine Abraham be authorised to act as chairman of the strata company for the purpose of the meeting.
The chairman declared the meeting open at 5:40pm.
- 2. Confirmation of previous minutes
On a motion moved by Ian H and seconded by Kate B it was resolved that the previously circulated minutes of the general meeting held on 20 November 2014 be confirmed as a true record of those proceedings.
Matters arising from the previous minutes
Nil.
- 3. Consideration of statement of accounts
On a motion moved by Ian H and seconded by Sekularac T it was resolved that the statement of accounts for the period 1/10/2014 to 30/09/2015 showing an amount of $20,001.31 net owners' funds, be adopted as presented.
- 4. Constitution of the council
4.1 On a motion moved by Saxon M and seconded by Tony G it was resolved that the council of the strata company consist of 4 proprietors.
4.2 The following candidates were nominated:
~ Saxon M
~ Jennifer M
~ Sean S
~ Danny H
The above 4 candidates were duly elected to the council.
- 5. Annual report of the chairman
On a motion moved by Kate B and seconded by Benita N it was resolved that the annual report of the chairman was received.
- 6. Changes to Schedule 1 by-laws
On a motion moved by Ian H and seconded by Sekularac T it was resolved that by resolution without dissent the by-laws in Schedule 1 to the Strata Titles Act, 1985, as they apply to the strata company are added to as follows:
New Schedule 1by-law8(2)(d)
8(2)(d) The Council may, by agreement of an absolute majority of its members, conduct a meeting of the Council by telephone, audio-visual or other agreed electronic means or any combination of these by which continuous communication is maintained between such of its members as constitutes a quorum under the by-laws.
The chairman confirmed that sufficient notice of the motion had been given and that a sufficient quorum was present at the time of voting.
The following lots voted in favour of the resolution: lot 1, 4, 7, 8, 9, 11, 12, 13, 14, 15, 16, 17, 18, 20, 21, 22, 23, 25, 26, 29, 30, 32, 33, 34, 36, 37, 38, 40, 41, 42, 43, 46, 48, 49, 51, 52, 54
There were no opposing votes.
The chairman declared the resolution to have passed as a resolution without dissent.
Motion under notice -
On a motion moved by Tony G and second by Ian H it was resolved that without dissent the by-laws in Schedule 1 to the Strata Titles Act, 1985, as they apply to the strata company are added to as follows:
New Schedule 1 By-law 18
18. Fire Prevention Equipment
18.1 The Proprietor of each lot shall at the Proprietor's expense;
a) ensure smoke alarms are installed within the lot and maintained in good working order including ensuring back-up batteries are regularly replaced and remain charged at all times.
b) ensure smoke alarms installed within the lot are compliant with the "Building Regulations" as published by the Department of Commerce.
The chairman confirmed that sufficient notice of the motion had been given and that a sufficient quorum was present at the time of voting.
The following lots voted in favour of the resolution: lot 1, 4, 7, 8, 9, 11, 12, 13, 14, 15, 16, 17, 18, 20, 21, 22, 23, 25, 26, 29, 30, 32, 33, 34, 36, 37, 38, 40, 41, 42, 43, 46, 48, 49, 51, 52, 54
There were no opposing votes.
The chairman declared the resolution to have passed as a resolution without dissent.
- 7. Insurance
On a motion moved by Ian H and seconded by Michael C it was resolved that the council be directed to renew the current insurance policy prior to its expiry date in such sums as are suggested by the insurer or as are recommended by qualified professional advisors.
- 8. Consideration of budget of estimated expenditure from the administrative fund
On an amended motion moved by Ian H and seconded by Tony G it was resolved that the budget of estimated expenditure from the administrative fund GST inclusive for the period 1/10/2015 to 30/09/2016 amounting to $118,889.80 be adopted.
Note: A copy of the amended budget is enclosed with these minutes.
- 9. Determination of the levy of contributions for the period 1/01/2016 to 31/12/2016
On a motion moved by Ian H and seconded by Michael C it was resolved that the levy of contributions on proprietors for the administrative fund be payable in advance, inclusive of GST, by installments due and payable in the amounts and on the dates as shown below:
$154.00 per unit entitlement 1st January 2016,
$154.00 per unit entitlement 1st April 2016,
$154.00 per unit entitlement 1st July 2016,
$154.00 per unit entitlement 1st October 2016,
to raise a total of $114,576.00 in the financial year,
and,
that the levy of contributions on proprietors for the reserve fund be payable in advance, inclusive of GST, by installments due and payable in the amounts and on the dates as shown below:
$10.00 per unit entitlement 1st January 2016,
$10.00 per unit entitlement 1st April 2016,
$10.00 per unit entitlement 1st July 2016,
$10.00 per unit entitlement 1st October 2016,
to raise a total of $7,440.00 in the financial year.
- 10. Matters without notice for discussion and referral to the council
(a) Pedestrian Gate: Rebecca L noted that the closing a pedestrian gate may be a fire hazard, Saxon M discussed security issues and history with those present and it was decided that the Council of Owners will investigate and ensure fire evacuation requirements are not impeded by the closure of gates for security reasons.
(b) Smoking: Rebecca L noted that she had observed people smoking on the common property and often smelled cigarette smoke within the unit. The council of owners confirmed there was an Alcohol, Drug and Tobacco by-law. Rebecca L was advised to forward a formal complaint for the Council of Owners
consideration.
(c) Water Leak Detection: Notice of utility service disruptions will be provided to all residents before each scheduled shut down.
- 11. Close of meeting
There being no further business the meeting closed at 6:35pm.
Addenda to minutes:
Following the meeting, there were no further expressions of support or opposition to the resolutions passed in respect of item 6. Item 6 became unconditional on 22nd November 2015.
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