THE MEWS - PRIVATE APARTMENTS

147 Charles Street West Perth
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PostPosted: Mon Oct 06, 2014 11:10 am 
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Joined: Tue Jan 06, 2009 5:53 pm
Posts: 2701
Date: 08/10/2014
Time: 6:00pm
Location: TBA

Agenda Items:
  • Letterbox replacement update.
  • Bolard installation (visitor car park.)
  • Gardening - Yearly major service.
  • AGM - Levy Increase (recommending 3% (CPI))
  • AGM - bylaw changes (2)
  • AGM - Shade sail for pool area.
  • AGM - ATCO gas works
  • AGM - Budget
  • AGM - Budget - Make allowances for new bore (only needed if existing bore fails) ~$7k
  • AGM - Budget - Make allowances for lighting to be fixed ($5-10k)
  • AGM - Security/Serveillance
  • AGM - Painting


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PostPosted: Wed Nov 26, 2014 5:34 pm 
Site Admin

Joined: Tue Jan 06, 2009 5:53 pm
Posts: 2701
The Mews Council of Owners
147 Charles Street
West Perth

Minutes of meeting held on October 8th 2014 commencing at 18:00
(at “The Mews” 147 Charles Street West Perth)

Record of Attendance:
Mr S. Mailey
Ms S. Saunders
Mr S. Tanascev
Ms J. Millington
Ms J. Armstrong

Proxies:
None

Apologies for Absence:
None

Quorum:
A Quorum was Present with all council members in attendance.

Acceptance of previous minutes:
The minutes of the previous meeting held on March 19th 2014 were unanimously approved as distributed.

General Business:

Letterbox replacement update: Saxon advised that the Letterboxes had been constructed and we are waiting on the manufacturer to arrange installation.

Bollard installation (visitor car park): Discussion took place regarding the deteriorating state of the pine railing and the costs of replacing this railing with steel/concrete bollards. A discussion took place and it was decided that this item would be discussed further and a decision made at a future meeting.

Gardening - Yearly major service: Saxon spoke about the yearly gardening service performed before the summer heat arrives and recommended an amount of $3000 be spent to clean up and mulch the garden areas. A discussion took place and it was unanimously agreed the service proceed with a budget of $3000.

LED Lighting Trial : Saxon spoke about the LED lighting trial that had taken place on the second floor of the rear building and the cost savings that had been observed. Saxon then requested additional funding of $2200 to convert the remaining walkways in the building. A discussion took place and it was unanimously agreed the service proceed with a budget of $2200.

AGM - Levy Increase (recommending 3% (CPI)) : Saxon spoke about the need for a minimum 3% increase in budget and levies just to cover cost increase over the last year. A discussion took place and it was unanimously agreed that the proposed budget would increase by 3-4%.

AGM - bylaw changes (2) - Saxon spoke about 2 by-law changes to be proposed at the AGM. These by-law changes were for attending council meetings via phone/teleconference and changes to the submetering levy to include water (currently electricity and gas only). A discussion took place and it was unanimously agreed that both by-laws be put on the AGM agenda.

AGM - Shade sail for pool area. - Saxon spoke about the current quotation being $4000 (gst inc). - A discussion took place and it was agreed (3 for/S. Tanascev against) that this piece of work be put on the AGM agenda for approval.

AGM - ATCO gas works - A discussion took place and it was unanimously agreed that this piece of work be put on the AGM agenda for approval.

AGM - Budget - Make allowances for new bore (only needed if existing bore fails) ~$7000 - A discussion took place and it was unanimously agreed that this piece of work be put on the AGM agenda for approval.

AGM - Budget - Make allowances for lighting to be fixed ($5000) - A discussion took place and it was unanimously agreed that this piece of work be put on the AGM agenda for approval.

AGM - Security/Serveillance ($4000) - A discussion took place and it was unanimously agreed that this piece of work be put on the AGM agenda for approval.

AGM - Painting - Saxon spoke of requests from owners to fix the pink paint problem and indicated that a minimum of $5000 would be needed to proceed with this work - A discussion took place and it was unanimously agreed that this piece of work be put on the AGM agenda for approval.

Closure:
There being no further business the meeting closed at 20:00.


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