THE MEWS - PRIVATE APARTMENTS

147 Charles Street West Perth
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PostPosted: Thu Feb 27, 2020 6:45 pm 
Site Admin

Joined: Tue Jan 06, 2009 5:53 pm
Posts: 2468
The Annual General Meeting (AGM) will be held on Tuesday 14th April 2020 at 5:30pm.

The Venue for the meeting is:
Exclusive Strata Management
17/443 Albany Highway
Victoria Park

If you are unable to attend the AGM for any reason please make sure you fill out a proxy form and email it to admin@themewswestperth.com.au.
The proxy form is available here : /proxy

The Financial Summary for the last financial year is available here:
/viewtopic.php?t=1752

The Detailed Financial Report for the last financial year is available here:
/viewtopic.php?t=1759

The meeting agenda will be posted out shortly.


Attachments:
SP 5629 Financials 2018-2019.pdf [59.5 KiB]
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PostPosted: Thu Feb 27, 2020 6:54 pm 
Site Admin

Joined: Tue Jan 06, 2009 5:53 pm
Posts: 2468
THIS IS A DRAFT AND WILL BE FINALISED BY 3/3/2020

NOTICE OF ANNUAL GENERAL MEETING

Notice is hereby given that the annual general meeting of the above strata company will be held at the office of Exclusive Strata Management, Suite 15, 443 Albany Highway, Victoria Park on Tuesday, 14 April 2020, commencing at 5:30PM.

Registration from 5:15PM

This notice is issued pursuant to the by-laws of the strata company, on 20 March 2019 being not less than 14 days prior to the holding of the meeting.

The attention of proprietors is drawn to the following documents enclosed with this combined notice and agenda for this meeting:
  • 1. Statement of accounts for period 1/10/2018 to 30/09/2019
  • 2. Council Report
  • 3. Copy of certificate of currency, important insurance information and strata company manager’s disclosure statement
  • 4. Copy of ESM Arrears and Debt Recovery Procedure
  • 5. Budget of estimated expenditure from the administrative fund and provision for reserve fund for period 1/10/2018 to 30/09/2019
  • 6. Forms of specific and enduring proxy
  • 7. Information in respect to nomination and election of members of the council

PRELIMINARY MATTERS
  • Registration of proprietors and proxy holders
  • Verification of valid proxies received
  • Verification of those eligible to vote and personally present
  • Record those present by invitation
  • Record any apologies received
  • Confirmation by the strata company manager of an enabling quorum being present, that the meeting is properly constituted and may proceed to the conduct of business. (Or that it is adjourned one week hence)

Meeting Agenda

1. Appointment of chairperson for the meeting
  • Only required If the chairman of the council is unavailable or unwilling to act.

2. Confirmation of previous minutes
  • Minutes of the last general meeting have previously been distributed to proprietors.
    Motion under notice -
    (a) That the previously circulated minutes of the general meeting held on 30 October
    2018 be confirmed as a true record of those proceedings.
    (b) Consideration of any matters arising from the minutes not otherwise provided for
    by this agenda.

3. Consideration of statement of accounts
  • A copy of which is attached to this notice.
    (Questions of a financial nature should be notified to the strata company not later than 3 business days prior to the meeting.)
    Motion under notice -
    That the statement of accounts for the period 1/10/2018 to 30/09/2019, showing an amount of $XX,XXX.XX net owners’ funds, be adopted as presented.

4. Constitution of the council
  • Motion under notice -
    4.1 That the council of the strata company consist of 4 proprietors.
    4.2 Chairperson to call for nominations of candidates for election to the council;
    And, If required will,
    4.3 Conduct a ballot to elect members of the council.

5. Annual report of the council
  • Motion under notice -
    That the annual report of the council be discussed at the meeting.

6. Insurance
  • A copy of certificate of currency, important insurance information and strata company manager’s disclosure statement are attached to this notice.
    Motion under notice -
    That the council be directed to renew the current insurance policy prior to its expiry date in such sums as are suggested by the insurer or as are recommended by qualified professional advisors.

7. Arrears and Debt Collection Recovery Procedure
  • A copy of the ESM Arrears and Debt Recovery Procedure is attached to this notice.
    7.1 Motion under notice -
    That the strata company accept the Debt Recovery Procedure as detailed in the attached document.
    7.2 Motion under notice -
    That all costs associated with debt recovery from a proprietor (including Exclusive Strata Management’s internal recovery costs) will be payable by the relevant proprietor. The strata company acknowledges its liability to pay the costs incurred by such debt recovery in the first instance, however the debt will remain with the lot until the strata company is reimbursed.

8. Consideration of budget of estimated expenditure from the administrative fund
  • A copy of which is attached to this notice.
    Motion under notice -
    That the budget of estimated expenditure from the administrative fund GST inclusive for the period 1/10/2018 to 30/09/2019, amounting to $147,900 be adopted.

9. Determination of the levy of contributions for the period 1/01/2020 to 31/12/2020
  • Motion under notice -
    That the levy of contributions on proprietors for the administrative fund be payable in advance, inclusive of GST, by instalments due and payable in the amounts and on the
    dates as shown below:
    - $160.00 per unit entitlement 1st October
    - $160.00 per unit entitlement 1st January
    - $160.00 per unit entitlement 1st April
    - $160.00 per unit entitlement 1st July
    - to raise a total of $118,110 for the financial year.
    and
    - $160.00 per unit entitlement 1st October 2020 (approved for next financial year)

    And, that the levy of contributions on proprietors for the re serve fund be payable in advance, inclusive of GST, by instalments due and payable in the amounts and on the dates as shown below:
    - $20.00 per unit entitlement 1st October
    - $20.00 per unit entitlement 1st January
    - $20.00 per unit entitlement 1st April
    - $20.00 per unit entitlement 1st July
    - to raise a total of $14,880.00 for the financial year.
    and
    - $20.00 per unit entitlement 1st October 2020 (approved for next financial year)

10. Matters with notice for the attention of all proprietors
  • Modifications to Common Property
    Owners are reminded that ANY modifications to common property must be approved in writing by the Strata Council, this includes any modifications to the plumbing ducts or hot water systems. Owners are also reminded that if approvals have been granted for modifications in the past, any replacement or upgrades of modified items must be re-approved. Note that common property includes: external walls/windows/doors, the entire balcony area, walkways and the entire plumbing duct.
  • Electric Hot Water Systems
    Due to limitations in the electrical supply to the building electrical hot water systems are not permitted to be installed, if electrical systems have been approved by the strata company in the past, they may not be replaced and must be converted to gas. The strata company has investigated the option of upgrading the power supply to the complex and all units and found this to be extremely expensive and cost prohibitive.

11. Matters without notice for discussion and referral to the council
  • Note: Such matters may only be raised at the discretion of the chair and with leave of the
    meeting.

12. Close of meeting


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PostPosted: Sun Mar 08, 2020 2:07 pm 
Site Admin

Joined: Tue Jan 06, 2009 5:53 pm
Posts: 2468
Council of Owners Report 01/03/2020

The 2018/2019 financial year was a very busy year, beside the normal maintenance of the complex your council been working on:

Apologies for AGM delay:
The council would like to apologise for not holding the AGM at the end of 2019 as is the normal practice, there were several issues to deal with that meant we couldn't spend the time preparing for the meeting. We made the decision to delay the meeting until after the holiday period so eveyone could attend.

Complex Security:
Works to secure the 2 pedestrian gates has commenced with preparation works including installation of power and communications being completed. Installation of secure gates and card/fob access system is now ready to proceed as soon as funds are approved at AGM.
/viewtopic.php?t=960

Concrete Repairs:
There are a number of areas of the building that require repairs to the concrete walkways. Over the last year we have spoken to several specialists in this area and have agreed on a scope of work. We have split the work into 3 areas so we can perform these repairs over 3-6 years and hope to commence repairs as soon as funds are approved at the AGM.

Painting:
We are continuing to paint areas of the mews in order of the need (worst looking areas first). With the current rate of painting we should have the whole complex painted over a 6-8 year period.
/viewtopic.php?t=2007

Lighting Issues:
We are pleased to report that as a result of the lighting upgrades we are no longer seeing any lighting outages on the building walkways. Some lighting issues are still present in the garden lighting and we will investigate and repair as the faults occur. If anyone notices any issues with the lighting please submit a ticket and we will investigate.
/viewtopic.php?t=771

Replacement of Boundary Fence (161 Charles Street):
The boundary fence with 161 Charles Street has now been replaced. As part of this piece of work we upgraded the irrigation in this area and replanted the area along the fence.
/viewtopic.php?t=1753

Front Clothesline Area Renovations:
Works are continuing on the front clothesline area with installation of fencing having been completed. We expect to start the paving replacement works in Q2 2020.
/viewtopic.php?t=1075

NBN:
We have been working closely with the NBN Co. to arrange NBN installation within the building. We are please to advise that after more than 2 years of negotiation NBN is now live ing the building and we are aware of several residents that already have NBN connections. Several upgrades were made to the building to support the NBN infrastructure, however if you are experiencing any issues with NBN connectivity please log a ticket and we will investigate.
/viewtopic.php?t=1615

14 Florence Street Development:
The owners of 14 Florence Street (which borders The Mews to the north/west) have submitted further plans to council that are a lot more acceptable than the previous plans - these plans were approved by the JDAP meeting in 2019 at the Cito of Vincent. The block has been cleared, however there has been no further progress to date. Given the economic climate we may see this development progress very little over the next few years.
/viewtopic.php?t=1570


Council of Owners


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